Frequently Asked Questions


CME-CPD Accreditation

Congress Venue and Directions

Hotel Accommodation

Invitation Letters & Visa Applications

Key Dates




Q: If I submit an abstract do I have to attend the conference?
A: All accepted abstracts will be scheduled in the Scientific Program either as Oral or Poster presentations. It is expected that at least one author of the abstract attend the meeting to present the work and answer questions. Only abstracts of registered participants will be scheduled in the Scientific Program. ​​​

Q: I have submitted an abstract, when will I know if it has been accepted?
A: Only after all abstracts have been reviewed by the Scientific Committee will notifications be sent to the abstract submitters. Every effort is made to conclude this process within one month after the abstract submission deadline. Please refer to the ​​Key Dates​ 

Q: How can I make changes to an abstract I have already submitted?
A: You may enter the Abstract Submission system with your username and password and make changes to your abstract until the submission deadline date. No abstract changes will be accepted after this date, however you are welcome to bring a more up to date abstract to the conference.

Q: My abstract has been accepted but I do not have a copy. Are you able to send one to me?
A: Copies of your submitted abstracts can be sent to you by email. Please contact the Abstract Department for further details.​

Q: If my abstract is accepted, where will it be published?​​
A: Copies of your accepted and registered abstracts will be published on the conference online journal supplement. Please contact the Abstract Department for further details.

CME-CPD Accreditation

Q: Is the conference CME accredited?
A: Once the Scientific Program has been finalized, an application for CME credits will be made to the European Accreditation Council for Continuing Medical Education (EACCME). The EACCME is an institution of the European Union of Medical Specialists (UEMS): For further details on CME-CPD Accreditation and how to receive your CME/CPD Certificate, please visit the ​CME-CPD accreditation page.

Q: How can I claim my CME-CPD credits after the conference?
​A: Your CME-CPD certificate will be delivered electronically after completing the educational evaluation and credit claiming procedure. The process will take 5-10 minutes. We thank you for your feedback as it is an important part of the CME-CPD accreditation process and helps improve future educational offerings. 

Congress Venue and Directions

Q:Where is the Conference taking place?
A: The Conference will take place at Bella Centre in Copenhagen. For more information on the venue please visit their website: ​

Q: How do I get from the Airport to the Congress Venue?
A: For updated and detailed information on public transportation please visit the official Airport website:

Q: Can you please send me details of public transport? Do you have a map of the city or area surrounding the venue?
A: For up-to-date tourist information including public transport information and maps, please visit the city's official website for more information:

Hotel Accommodation

​Q: How can I find out information about hotels and their rates for this conference
A: Kenes International is offering conference participants specially reduced rates for various hotels around the conference venue. Information, pictures, location and rates are available on the Accommodation page

Q: How can I book my room and should I pay in advance?​
A: In order to book a room, please click here​ to book online. A deposit payment of 1 night is requested in order to confirm the booking and the balance payment is payable until 3 weeks prior to arrival. Please note that full payment is required before arriving to the hotel.

Q: Will I receive a hotel confirmation?
A: Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed and the requested deposit is received.

​Q: Can I book a hotel room without registering for the conference?
A: Yes. You can book your room without registering by clicking on the "Booking" button of your chosen hotel available on the website via the Accommodation page​. If you need further assistance, please contact the Hotel Accommodation Department.

Q: How can I book rooms for a group?
A: For group booking (10 rooms and more) please contact the Hotel Accommodation – Groups Department. Different payment and cancellation conditions apply.​

Q:  Can I cancel my hotel booking
A:  Yes, a full free cancellation may be done up to 15 days prior to arrival. If canceled or modified by this date, no fees will be charged. If cancelled or modified up to 10 days prior to arrival, you will be charged for 1 night only. If cancelled or modified later or in case of no-show, the total price of the reservation will be charged.​

Invitation Letters & Visa Applications

Q:How do I apply for a visa?

A: Visa regulations depend on your nationality and country of origin. We suggest you contact your local Consulate for full and official instructions on the specific visa regulations and application procedure that apply to you.

Q: Where can I get a Conference invitation letter so that I can apply for a visa?
A: Please send a request for an official invitation letter to our Invitation Department (contact)​. Please make sure to send us your full name (as printed in your passport), full postal address and passport number. An official invitation letter will be created and sent to you by e-mail within 5-7​ working days.

Q: Is it possible to send an official invitation letter directly to my local Consulate?
A: Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.​

Key dates​


​Submission opens

​15 September

​Early Abstract Submission Deadline (New This Year)​

​31 December 2014
Early Abstracts Review Opens​2 January 2015
Acceptance/Rejection Notifications sent to authors who submitted by 31 December 2014​23 January 2015
Regular Abstract Submission deadline​15 February 2015
Regular Review and Final Scheduling in the Program Begins​17 February 2015
Notifications and Schedule sent to authors​20​ March 2015
Late-Breaking Abstracts:To be submitted with preliminary data thr​ough the regular submission system by 15 February 2015 under the topic Late Breakers. The updated abstract should be sent ​via email to by 1 May 2015.   
15 February 2015
Email of updated abstract:
1 May 2015
​Registration:​Registration opens​1 November 2014
Early Bird Registration Deadline​24 April 2015
​​Late Fee Registration Deadline​19 June 2015
On Site Fee available as of ​20 June 2015
Registration Cancellation Policy:Online Registration Deadline​19 June 2015
100% refund (less 35 USD handling fee)​1 May 2015
50% refund​From May 2, 2015 until June 2015
​No refund​No refund on cancelation sent after June, 2015
Sponsorship & Exhibition Technical Manual available online​1 April 2015


Q: How do I register for the conference?
A: In order to register for the conference, please​ click here.

Q: How can I pay the registration fees?
A: Payment of registration fees can be made by credit card or bank transfer. For full details please click here​.

Q: Can I receive an invoice under the sponsoring​ Company/ Hospital's name?​
A: Yes. If you require an invoice to be issued to the sponsoring company, please send an email to the Registration Department, specifying the services requested and full address of the sponsoring company.

Q: Can I register for the conference without paying?
A: Yes, but your registration will be confirmed only when full payment is received.​

Q: Can I register before the early fee deadline and pay later?
A: In order to benefit from the early fee registration discount, payment must be received before the deadline.

Q: Can I register onsite?
A: Yes. Onsite registration is available during the conference days. Onsite fees will apply.

Q: What does my registration fees include?
A: For full detailed entitlements, please click here to check the registration phase.

Q: Will I receive a confirmation letter after I have finished registering?
A: Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed. You may use this confirmation letter for visa application purposes.​​​

Keep Me Updated